The City of Elk Grove is now accepting applications for the position ofPOLICE BUDGET AND FINANCE SPECIALIST

The City of Elk Grove Police Department is seeking a Police Budget and Finance Specialist to join its team! The ideal candidate will have experience with complex financial accounting and budgeting. The ability to analyze financial statements, build financial reports, and identify errors are essential for this role.  The ideal candidate will also possess strong critical thinking, problem solving, and interpersonal skills.  At least one year of budgeting experience with a local, federal, or state agency is highly desirable.

DEFINITION

Under general supervision, performs a variety of routine analytical, financial, programmatic, and administrative staff duties in support of various Police Department programs and operations; oversees and reviews grant expenditure activities; performs accounting and financial duties; assists in research and analysis of operational efficiencies; and performs related duties as assigned. 

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Police Budget and Finance Manager. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This journey level classification is responsible for independently performing paraprofessional duties in support of financial, programmatic, and administrative functions in the Police Department. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs a variety of analytical, financial, programmatic, and administrative staff duties in support of assigned programs and functions within the Police Department; performs duties in support of various operations and activities within assigned area of responsibility including special projects, research studies, fiscal analysis, and other functions.

• Assists with budget preparation and development; tracks and monitors budget expenditures.

• Prepares and presents technical, administrative, and financial analytical and statistical reports for department leadership.

• Serves as grant fiscal officer for the Police Department; receives claims from allied agencies; tracks and collects timesheets for enforcement operations; purchases equipment and supplies based on grant agreement details; prepares and submits claims; prepares and submits allied agency reimbursement requests; coordinates with City payroll and accounting staff to receive and distribute claim information; complies with grantee performance reviews; purchases, tracks and inventory grant equipment and provides refreshments for grant activities including training seminars and enforcement operations; maintains records.

• Serves as California Commission on Peace Officer Standards and Training claim coordinator; prepares and distributes training reimbursement requests for personnel attending POST reimbursable courses; reconciles reimbursement to claims; processes reimbursement checks for deposit; maintains records.

• Participates in ordering, issuing and exchanging equipment and supplies used by Police Department staff; participates in tracking inventory.

• Participates in various special events at the Police Department; participates in event planning; purchases items for events; picks-up, delivers, sets up, and cleans up items for various events and classes.

• Participates in various Police Department fiscal operations; processes incoming checks for deposits; prepares warrant requests; approves requisitions via One Solution; issues refund checks from tow account; verifies counts and takes deposits to bank for property/evidence/asset seizure monies.

• Provides assistance in resolving operational and administration issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations.

• Receives and processes requests for contractor payments and reconciles project progression payouts; processes change requests to work orders and retention releases; monitor and track project activity. 

• Coordinates and implements assigned programs, projects, and initiatives; participates in the development and implementation of program goals, objectives, policies, procedures, and priorities; reviews new laws, regulations and legislature and identifies changes that impact. 

• Maintains and updates department policies procedures, and operations under the direction of the Police Budget and Finance Manager.

• Prepares Requests for Proposal (RFPs), contracts, contract amendments, and other agreements; records open, closed, or amended contracts. 

• May provide other administrative support for departments, outside agencies, and/or Commission/Committee meetings.

• Performs related duties as assigned.

QUALIFICATIONS

Knowledge of:

• Budget principles and accounting practices. 

• Applicable Federal, State, and local laws, codes, and regulations

• Methods and techniques of effective technical, administrative, and financial record keeping.

• Principles and applications of critical thinking and analysis.

• Research methods, techniques, and procedures.

• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

• Methods and techniques of preparing technical and administrative reports, and general business correspondence.

• City and mandated safety rules, regulations, and protocols.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

• Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration.

• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. 

• Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Assist with the development and monitoring of assigned budgets.

• Prepare clear and concise technical, administrative, and financial reports.

• Organize and prioritize timelines and multiple tasks effectively and timely.

• Researches, maintains, and keeps records; performs data entry, and assists with database maintenance.

• Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations.

• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

• Communicate clearly and concisely in the English language at a level necessary for successful job performance.

• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.

• Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. 

• Completion of the twelfth (12th) grade supplemented by specialized training or college-level coursework in business administration, public administration, accounting, or a related field and three (3) years of increasingly responsible administrative support experience.

Licenses and Certifications

• None.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478- 2230. The information above is subject to change without notice.