Job Details:

Tittle :: Executive Assistant to VPs
Location:: San Jose, CA
Duration :: 12 month Pay Rate :: $34 - 35/hr Position Summary:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to two Vice Presidents of AI Engineering. The ideal candidate will be adept at managing multiple priorities, maintaining confidentiality, and enhancing the efficiency of the VPs' daily operations. Key Responsibilities:

• Manage and prioritize the VPs' calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and reports on behalf of the VPs.
• Coordinate and organize complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas.
• Submit and track expense reports for the VPs, ensuring accuracy and compliance with company policies.
• Coordinate logistics for meetings and events, including room bookings, catering, and technology setup.
• Serve as the primary point of contact for internal and external communications with the VPs.
• Assist with project management tasks and ensure timely completion of deliverables.
• Maintain and organize files, records, and documentation to ensure easy retrieval and reference.
• Handle confidential and sensitive information with discretion and professionalism.
• Conduct research and compile data to support strategic initiatives and decision-making.
• Collaborate with other executive assistants and team members to streamline operations.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum 7 years as an executive assistant or in a similar role supporting senior executives.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Exceptional organizational skills and attention to detail.
• Experience in travel coordination and expense management
• Experience in the technology sector or with AI-related projects is a plus.

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