Title

Administrative Assistant I, University Services

Department Summary

Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits Southeastern Massachusetts, the commonwealth, and the world. Bridgewater's accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement, all aimed at transforming lives and improving the human condition.

Our commitment to diversity, equity, and inclusion is reflected in our institutional values, which ensure that all students are supported and succeed.

Bridgewater State University is equal employment opportunity/affirmative action employer. Members of underrepresented groups, and those committed to working in a diverse cultural environment, are strongly encouraged to apply.

The University Services Department delivers a high-quality living, learning, research and working environment to the campus community. University Services areas of responsibility include University Services Office, Parking Services and Connect Card Office, University Printing Center, campus-wide printing, Dining, Bookstore, snack and beverage vending, and off-campus merchants participating in the Connect Card Program.

Position Summary

This position supports the Director of University Services, providing assistance with day-to-day operations, excellent customer service, creating spreadsheets and other administrative tools to assist in managing departmental budgets, personnel, and equipment, inputs data to departmental webpages, processes and maintains records of purchases orders, equipment leases, payments to vendors, and assists the Director with projects and administrative responsibilities.

(Full-time, AFSCME position)
TOUR OF DUTY: 8:00 a.m. to 4:15 p.m. Monday - Friday
(with Saturday and Sunday as days off).
(Subject to Change)

This is a non-essential position.

This is an AFSCME unit position and is subject to the terms of that union agreement.

We are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

Position Type

AFSCME Classified

Essential Duties

1. Provide administrative support to the Director of University Services.
2. Address departmental inquiries by providing information or appropriate direction. Assist all internal and external constituents with their questions while maintaining positive interactions.
3. Schedule meetings, maintain calendars, and assist with travel arrangements (planning, reimbursement, etc.).
4. Attend meetings and take meeting minutes as needed.
5. Compile data and prepare reports concerning assigned department activities.
6. Prepare correspondence, notifications, and Community and Students Announcements when needed.
7. Assist in maintaining University Services websites.
8. Monitor departmental budgets, create purchase orders, monitor campus wide equipment leases, and maintain office supplies.
9. Process Flex dollar payments to internal and external partners participating in the Connect Card program.
10. Monitor revenues and commissions and process commission receipts.
11. Monitor agreements with off-campus merchants, particularly and process renewals.
12. Assist the Director with printer and copier requests and coordination with our printing partner.

Required Qualifications

We are looking for equity-minded applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

• Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Passion for and commitment to social justice, racial justice, and civic engagement.
• Ability to work independently and take initiative on projects and responsibilities.
• Ability to establish rapport and maintain harmonious working relationships.
• Ability to foster positive relationships with a variety of people, including on and off-campus entities.
• Ability to problem-solve.
• Knowledge of general report writing.
• Knowledge of methods used in the preparation of charts, graphs and tables.

Preferred Qualifications

• Ability to create, proofread, and edit material for distribution.
• Must be detail-oriented, especially with numbers, including monitoring budgets.
• Ability to complete tasks thoroughly and in a timely manner.
• Ability to adapt to frequent new technology.
• Ability to learn or knowledge of Banner system.
• Knowledge of Microsoft Office, especially, Word and Excel.
• Ability to learn or experience with website creation and maintenance.
• Must be friendly and have exceptional creativity and innovation.

Work Environment

Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18

Special Conditions for Eligibility

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.

This position is not eligible for H-1B sponsorship.

EEO Statement

Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.

Salary Range

$1,969.30 bi-weekly (Grade 15, Step 1)

Posting Number

S01135P

Open Date

09/12/2024

Close Date

09/22/2024

Open Until Filled

No

Special Instructions to Applicants

Please note the following information is required to complete your application for this position:

a minimum of one (1) employment history entry.

a minimum of three (3) professional reference entries.PDN-9d082514-7d5d-4e26-9c15-aec085b5ff30