How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Division of Metabolism, Endocrinology & Diabetes is seeking a high-level, full time administrative Assistant to provide administrative support to clinical and research faculty.  This position provides comprehensive administrative support to various faculty at multiple locations across the campus.  The ability to work as part of a team is essential to the success of a person in this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

This position will:

• Manage complex calendars, maintain and communicate daily schedules,  provide additional support as requested. 
• Coordinate numerous complex meetings which may involve various locations, multiple departments and institutions. 
• Process clinic closing requests and maintain faculty time away tracking. 
• Work closely with lab managers to process all lab requests. Manage tracking of received inventory. Assist with processing material transfer agreements as needed.
• Coordinate the workflow between the PI and contributing authors when writing textbooks and other publications.
• Organize travel arrangements, reimbursements. Reconcile monthly expenses.
• Aid faculty with updating CVs, add references in manuscripts using program such as Endnote, maintain publications in PubMed, formatting NIH biosketches, bibliography files, file management.

Required Qualifications*

Administrative Assistant Senior Level

• Bachelor degree or equivalent combination of training and experience.
• 4 years of progressively complex administrative assistant/related experience.
• Must have an ability to exercise initiative, independent judgment, and a positive service-oriented attitude as well as excellent communication, interpersonal and organization skills.
• Excellent professional writing skills; good grammar and punctuation.
• Demonstrated track record for effective communication with all levels of the organization; ability to exercise discretion and judgment in matters of sensitive or confidential nature.
• Strong multi-tasking ability with propensity to adjust for changing priorities. 
• Advanced level proficiency with Microsoft Office: Outlook, Word, Excel, PowerPoint. 
• Ability to learn independently and apply skills to future work.
• Professionalism; outstanding attendance record and excellent work ethic.
• Excellent proofreading skills and file management
• Experience with grants, NIH biosketches
• Strong interest in emerging technology platforms and social media
• Ability to problem solve and think critically.

Administrative Assistant Intermediate Level

• Associate degree or High School diploma and equivalent combination of training and experience.
• 2 years of progressively complex administrative assistant/related experience.
• Must have an ability to exercise initiative, independent judgment, and a positive service-oriented attitude as well as excellent communication, interpersonal and organization skills.
• Excellent professional writing skills; good grammar and punctuation.
• Demonstrated track record for effective communication with all levels of the organization; ability to exercise discretion and judgment in matters of sensitive or confidential nature.
• Strong multi-tasking ability with propensity to adjust for changing priorities. 
• Proficient with Microsoft Office: Outlook, Word, Excel, PowerPoint. Knowledgeable with Adobe.
• Ability to learn independently and apply skills to future work.
• Professionalism; outstanding attendance record and excellent work ethic.

Desired Qualifications*

• Experience with Adobe and Microsoft Office. Knowledge of M-Pathways and the University business systems.
• Concur and expense report processing.
• Experience in high paced, dynamic, working environment.
• Knowledge of University policies, procedures and regulations

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.