ABOUT CIAM

The California Institute of Advanced Management (CIAM) is a nonprofit graduate university that produces socially responsible and globally oriented business leaders who will make positive changes in their communities. CIAM values and promotes a culture respecting ethics, integrity, and the fulfillment of duty to our constituents, employees, and society. These are values that flow directly from the wisdom and philosophy of Peter F. Drucker.

POSITION:

Department: Academic Affairs

Status: Full-time, Exempt

SUMMARY:

The Academic Program Director provides comprehensive support to the Academic Affairs Office (AA) department and the Provost/Vice President of Academic Affairs (VPAA). The Program Director is responsible for creating course schedules, maintaining course materials, overseeing the Learning Management System. The Program Director collaborates with other departments to establish policies, procedures, and systems to develop and maintain the department for CIAM. The position is responsible for organizing department events; gathering, organizing, and distributing department resources and documents; managing key regulatory processes; coordinating and collaborating with other departments to support AA department needs; and communicating with internal and external constituents (students, faculty, staff, and clients).

ESSENTIAL RESPONSIBILITIES:

Academics:

Develop and track course scheduling, instructor assignments, and participant records. Manage Academic Affairs materials, procedures, policies, and communications in coordination with the office of the Registrar. Partner with the Librarian to ensure that readings and materials are accurate and current. Improve and maintain the Learning Management System (CANVAS) to ensure that online instructional course information is accurate and current.

Administrative Support:

• Assist the Provost/VPAA with organizing and maintaining files, preparing agendas, taking/transcribing meeting notes, and other administrative duties.
• Serve as recording secretary for the AA Board Committee and Faculty-in-Service Meetings, creates materials, and maintain a filing system for all documents.
• Maintain accreditation and regulatory documents, calendars, correspondence, and payments

Faculty and Student Support:

• Serves as a primary point of contact for full-time faculty and adjuncts, including attending workshops, classes, and events outside regular business hours.
• Provide support to students as a secondary resource to faculty.
• Assist instructors with gathering course/workshop materials (books, articles, tests, assessments).
• Provide supplementary support for faculty on Canvas LMS issues.

Event and Program Coordination:

• Plan and coordinate department events and activities and required.
• Develop and track course scheduling and instructor assignments.

Collaboration and Communication:

• Partner with Institutional Research, Assessment, Instructional Design members to ensure the collection/dissemination of course evaluations, assessment instruments, and reports, and to maintain accurate instructional course information.
• Work with the Provost and Human Resources in hiring and onboarding faculty.
• Partner with the Marketing department to ensure website and other communications are accurate and current.

Operational Management:

• Track the departments budget in collaboration with the VPA.
• Support department of Student Success and Admissions to ensure appropriate delivery and management of services and resources to students.

General Responsibilities:

• Support and advance the mission, vision, and values of CIAM.
• Adhere to all confidentiality requirements.
• Perform other duties as assigned.

KNOWLEDGE, SKILL, AND ABILITIES

Knowledge:

• Strong knowledge of higher education culture and policies.
• Knowledge of evaluation and data collection.
• Working knowledge of databases.

Skills:

• Excellent interpersonal skills.
• Strong time management and prioritization skills.
• Strong organizational and administrative skills with high attention to detail.
• Strong analytical skills.
• High level of computer proficiency.

Abilities:

• Ability to manage projects independently.
• Team-oriented and able to facilitate collaborative work across departments.
• Ability to manage team members effectively.
• Ability to prioritize and execute projects at different levels.
• Ability to work independently.
• Ability to shift quickly between tasks without loss of continuity.
• Patience and professionalism.

Preferred:

• Experience with Canvas LMS

QUALIFICATIONS

• A bachelors degree is required; a masters degree or graduate coursework preferred.
• At least 3 years of experience in higher education administration, including familiarity with assessment, program review, and online instructional delivery, with a strong record of academic leadership.
• Strong financial and budgeting background preferred.
• High level of computer proficiency, including MS Office (Access, Excel, Publisher, PowerPoint, and Word) and Adobe Professional

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

PHYSICAL REQUIREMENTS: The physical demands listed are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• While performing the duties of this job, the employee is regularly required to stand, walk, sit; use hands for clerical duties and keyboarding.
• The employee is occasionally required to reach with hands and arms; stoop and kneel. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job includes close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Acute hearing is necessary for telephone and in-person communication with callers and assisting patients, and visual acuity sufficient to read a computer screen and paper documents.

BENEFITS SUMMARY

Salary will be commensurate with experience and internal equity. Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a 401K retirement plan, and a personal time off (PTO) plan. Employment is contingent upon successful completion and clearance of a background check and employment verification.

SALARY RANGE: $80,000.00 to $85,000.00/Yr.

Additionally, CIAMs Annual Safety and Security Report 2021-2023 report is available to you. This report is required by federal law and contains policy statements and crime statistics for the school. The policy statements address the schools policies, procedures and programs concerning safety and security, for example, policies for responding to emergency situations and sexual offenses. Three years worth of statistics are included for certain types of crimes that were reported to have occurred on campus, in or on off-campus buildings or property owned or controlled by the school and on public property within or immediately adjacent to the campus. This report is available online at http://ciam.edu/new/campus-safety. You may also request a paper copy from the Student Services/ Title IX office.